Management Minutes 25th June 2025

New Malden Tennis Squash & Badminton Club

Management Committee Minutes

Minutes of management Meeting 25th June 2025

Present : Brian Croad, Nick Martin, Andy Rickman, Scott Scarrow, Mohmud Mohamed, Paul Impey,

Apologies for Absence: Ash Khan, Toni Horodyski, (both due to work or health commitments)

In attendance: No attendees.

Minutes of Previous Meeting: Read and approved

Membership: (main categories as of 22/06/25)

Catagory Current......................Total....................Change from Previous Month

Total Members ........................... 1008.....................8

Playing Members.......................961.......................8

Badminton..................................48....................... -2

Gym............................................194.......................6

Juniors.........................................124..................... -1

Social...........................................103..................... -2

Squash ........................................128...................... 1

Tennis ...........................................112..................... -4

Family ...........................................105.................... -1

Full Membership ...........................13....................... 2

Senior Full Membership.................40....................... 0

16-25 Full Membership................. 13....................... 2

Pickle Ball ......................................56 .......................7

Combined Rackets......................... 6......................... 0

Matters Arising From Previous Meeting:

Squash coaching – NM reported that, due to IT difficulties, the coaching spreadsheet had not yet been issued to the squash coaches. Action: NM to progress.

Alarms – NM reported that Hudson Security had provided a quote to replace the panel with one that will use a mobile network to send a signal to the monitoring centre, but the quote was not clear as to whether this was just the additional of a unit or replacement of the panel itself. NM to contact Hudson Security to get them to clarify and come in to explain if necessary. Action: NM to contact Hudson Security.

Boiler Repairs – Completed.

Cameras - Andy reported that he had managed to provide sound to the cameras

Club promotion – Sophie and Scarlett now have access to the club's Facebook account. They will initially carry out research into which sites and local forums we should be promoting the club. Once that established, we can start putting out updates and content. They are trying to get footage from the squash and badminton sections for use on internet adverts etc, but have had little response. Action: SS to arrange for action footage/photos of squash and badminton.

Snooker table – a temporary repair has been carried out. AR reported that the snooker team say that the repair is not satisfactory for matches. Action: SS to get quote for full replacement of baize.

Club opening hours – All members have been informed that the club is only available from 08.00 each day.

Finance:

MM reported that the club had £86k in the club account, and £140k in reserves, and the outstanding squash Courts loan was £66k.

MM also reported that the draft accounts had now been finalised and waiting to be signed by the club. Action: MM to arrange for accounts to be signed off.

MM reported that the issue of accruals and how they were dealt with in the accounts had now been resolved.

Management & Club Matters:

SS reported that he had received feedback from members of staff and club members to say that they were very unhappy about the cameras recording sound, and the fact that this could be accessed remotely by anyone with access both in real time and via recordings. Whilst there was no suggestion that members and staff members that currently have access were doing this maliciously, there was no guarantee that future people accessing the system or installers would not do so.

Following considerable discussion, a vote was taken as to whether to disable the sound from all cameras. All agreed to do so, other than NM (abstained) and AR the club's safeguarding officer (voted against). Andrew Accepted that neither the bar license or child safeguarding procedures required us to use sound recordings but requested that he 100% disagreed with the decision and considered that sound recordings were in his strong opinion necessary and wanted his objections recorded in the minutes. Action: NM to arrange for the sound to be disabled from all cameras.

Land sale Update. BC reported that Kingston Council have finally approved the planning application. This means that there is now a judicial review period of effectively 8 weeks, which means that final receipt of the money should be achieved by the end of August.

Tennis:

AR reported that the tennis tournament was now under way.

Squash:

Nothing to report.

Badminton:

Nothing to report.

Gym:

BC to confirm with Linda whether the cleaners had made a decision on whether they could clean the gym and if so at what weekly cost. If not then Linda would speak to Jack Tuckey again and offer a lower fee and less hours than originally spoken about.

Pickleball:

Nothing to report.

Business Plan:

SS presented SWOT analysis (Strengths, Weaknesses, Opportunities and Threats). It was agreed that each member of the committee would review and identify any further SWOT attributes for discussion at the next meeting.

SS presented the 2nd draft of the vision. It was agreed that members would consider this and agree the vision at the next meeting

Brian Croad

Club Chairman

DONM: 16th July 2025 at 6.30pm

07/11/2025