Management Minutes for Meeting Held 19th November 2025

Management Meeting: 19th November 2025

Apologies for Absence: Gavin Young (match), Toni Horodyski (Ill), Stefan Clarke (Work)

Present: Brian Croad, Nick Martin, Toni Horodyski, Mohmud Mohamed, Scott Scarrow, Paul Impey, Andy Rickman, Ash Khan,

1. Minutes of Previous Meeting: 15th October 2025 were approved

2. Membership: membership figures as of 16th November 2025

Membership Category	Current Total	Change fromLast Month
Total Members	1033	-19
Paying members	986	-19
Badminton	55	+2
Gym	195	-3
Gym Founders	19	0
Juniors	130	-12
Social	110	-1
Squash	130	+2
Tennis	115	-1
Family	79	-1
Full Membership	16	+2
Senior Full Membership	38	-1
16-25 full membership	16	0
Pickleball	64	0
Combined Rackets	7	0

The above categories are the main sections of the club but several smaller groups are not considered necessary to list.

This month shows a loss of 19 members whereas the individual sections only show a loss of 13 members. This is due to losses in the less significant sections such as country members and juniors from a family membership loss.

3. Matters Arising :

Squash coaching – SS proposed that the contract for squash coaching be based on the club paying the coach to supervise adult sessions and coaching juniors in sessions. Furthermore, the racquetball session to be closed and the ladies-only social session be limited to 2 courts. All agreed to forward this to the squash coach Martin Lowes for discussion, with the intention of reaching an agreement by the end of the year.. Action: SS to send proposal to squash coach.

Gavin Young confirmed by email that the squash coach had renewed his accreditation to coach.

Gym bike – bike to be removed from gym. Action: NM to organise.

Coffee machine – new machine to be installed this week. NM to organise

Tennis court booking system – system not yet changed. Action – NM to chase myCourts.

4. Finance:

MM reported that the club had £80k in the club account, and £151k in reserves, and the

outstanding loan (squash Courts) was £56k. These figures include a £10k payment by the

developer.

MM reported that the draft accounts for 24-25 were now available and projecting a year end surplus of around £30,000 after depreciation.

MM reported that early predictions for 24-25v accounts were predicting a year end surplus of around £30,000 after depreciation.

5. Management & Club Matters:

Land sale – BC reported that it is increasingly clear that the developer was not going to be able to complete on the sale of the land. He reported that members of the committee had met with an alternate developer who had shown sustained interest in the land. The developer appears to have experience in similar developments and was knowledgeable about the club's land sale progress. BC reported that the developer will arrange another meeting in the next weeks to discuss an offer.. BC asked all members of the committee to refrain from discussing this situation with anybody other than members of the committee for the present, as this was a sensitive time for the land sale.

Mobile Phone Mast – The mast operator has not responded to the letter sent by the club,

stating that the contract was not a tenancy contract (as claimed by them and refuted by

clause 12.4) and it is due to expire July 2026.

Code of Conduct – SS will email the latest version of the code to members of the

committee. Unless any members of the committee have any changes this will be included

in a newsletter to all members, on the website and put up on the club notice board.

Action – SS to email to all committee members.

Bar Staff Andy Rickman reported that he would be standing down as a regular member of the bar staff, but would be available as a substitute member of staff for emergency cover and as a licensee. Andy wished to make clear to the committee that his reasons were purely of a financial nature and it was a hard but necessary decision to make. All members of the committee voted to thank Andy for the work he has done for the club and were pleased that he would remain a member and tennis chairman.

BC reported that Scarlett was also leaving the club as a member of staff, and that Esme was recruiting to fill the gaps.

6. Tennis :

AR reported that the tennis section was holding a festive mixed doubles tournament in December.

SS reported that he had given a copy of the proposed contract for tennis coach Paul to AR, for him to introduce the proposal to him. Action: SS to provide copy of contract to Paul and explain what is happening.

NM reported that the bins for the tennis courts have been received and will be fitted. The benches for the courts are on order.

7. Squash:

Nothing to report.

8. Badminton:

SS reported that he had received an email from a member complaining about lack of ability to book courts. Some discussion held, but all agreed that the ability of badminton members to book courts was not unduly impaired. Action – SS to respond to member.

9. Gym

Nothing to report.

10. Pickleball:

MM reported that he was proceeding with applying for the club and members to be

accredited to the national rating system. .

11. Business Plan.

SS presented latest stage of Gap Analysis, and summarised the gaps identified. A full listing of the gaps to be emailed to members of the committee for comment. The next stage is to review the gaps against the strengths and weaknesses of the club in order to prioritise action in terms of achievability and benefit to the club. This will be done in the new year by a working group comprised of committee members and other members. Action: SS to email listing of gaps and arrange working group.

DoNM: Time will not allow for a monthly Management Meeting in December but If there were any urgent matters then a meeting will be convened

Brian Croad

Chairman

25/01/2026