Management Committee Meeting. Minutes for Meeting January 21 2026

New Malden Tennis Squash & Badminton Club

Minutes for Management Meeting: 21st January 25

Present: Brian Croad, Nick Martin, Mohmud Mohamed, Scott Scarrow, Ash Khan

In Attendance: N/A

Apologies for Absence: , Toni Horidyski, Gavin Young, Paul Impey, Andy Rickman, Stefan Clarke

Minutes of Previous Meeting: 19th November 2025

Minutes Read and approved

Membership: Membership figures as of 19th November 2025

NM reported 21 new members in the lst month, and suggested that this could be due to the post-Xmas promotion of the club by SC.

Category	Current Total	Change From Last Month
Total members	1019	-14
Paying members	971	-15
Badminton	53	-2
Gym	192	-2
Gym Founders	18	-1
Juniors	128	-2
Social	101	-9
Squash	129	-1
Tennis	116	+6
Family	86	-1
Full membership	16	0
Senior full membership	38	0
16-25 full membership	15	0
Pickleball	62	-2
Combined rackets	7	0

Please note that the change from previous month for Total members is -14 whereas the change for Paying members is -15. The paying members are calculated by deducting Life Members and Life social members from the total membership. This month however, we have gained another Life member and this accounts for the -15 being greater than the -14. The result means that the Positive and negative changes denoted will add up to -14 as in total members but cannot add up to the -15 in paying members as an additional non paying member is added to the mycourts programme.

3. Matters Arising from previous meeting:

Squash coaching – SS reported that the coach had responded to the initial proposal for amending the coaching, This response has been forwarded to Gavin Young for comments. Action: GY to provide response to SS.

Gavin Young confirmed by email that the squash coach had renewed his accreditation to coach, and had completed his H&S training, and would update the appropriate institution.

Gym bike – Done.

Coffee machine – Done.

Tennis court booking system – Done.

Complaint received from badminton member – response given by SS.

4 Finance:

MM reported that the club had £75k in the club account, and £151k in reserves, and the outstanding squash courts loan was £53k.

MM reported that the draft accounts for 24-25 were being reviewed by our accountants and projecting a year end surplus of around £30,000..

5 Management & Club Matters:

Land sale – BC: we are discussing with the original developer (Concept) and a developer who has been interested in the site for over a year (who has requested that we do not reveal their name (we and our solicitor have investigated and found them to be reputable and carry funds)) on reaching a conclusion to the land sale. In addition we have been looking at alternative solutions. Nothing concluded to date.

Mobile Phone Mast – The mast operator has not responded to the letter sent by the club, stating that the contract was not a tenancy contract and it is due to expire next June. SS has emailed the independent agency that had contacted the club, but not yet received a response. Action: SS/NM to investigate who could advise on steps that the club can take.

Code of Conduct – code now agreed, and has been sent to all members in a recent newsletter. Action: SS to print out and put up in the club. NM/BC to publish on myCourts.

Fire Risk Assessment – a new assessment has been carried out. The committee have reviewed this with an outside technical resource, and are compiling an action plan. The committee have approached a member to take charge of putting this plan into action.

Formal complaint received – BC reported that on 18th January 2026 a member of the club was exhibiting bad behaviour, and behaviour directed at club staff had resulted in a formal complaint being made against him. Action – BC to investigate and resolve under the club's Code of Conduct.

6 Tennis:

NM reported that the tournament in December went very well.

Tennis lights- lamps still to be replaced.

AR reported that he will be discussing the proposed contract with Paul Ryan tomorrow.

New tennis benches have been installed on courts 1 to 4.

7 Squash:

GY reported that a number of external tournaments were coming to the club in the near future..

8 Badminton:

Nothing to report.

9 Gym Section.

NM reported that an external Yoga coach had approached him to use space at the club for a class a week. MM proposed using a squash court for this. NM to respond to the coach.

10 Pickleball.

MM reported that the drill sessions were working well, and introducing new members to the club.

MM reported that the Saturday session arrangement was still to be finalised.

NM reported that the coach Gillian was booking courts for coaching under the club name, and any courts for her personal use were booked in her name.

11 Business Plan.

SS presented current position. List of gaps compiled (taken from SWOT analysis and Gap analysis). A workshop is being set up, composed of 6 people who are members across the club or staff members, and facilitated by a new member who has done a similar task at another larger club.. This workshop will produce a prioritised plan for the committee to review and form the core of the final business plan. . Action: SS to progress working group.

DONM: 25 February 2026 .

Brian Croad

Chairman

28/02/2026