Management Minutes for Meeting Held 25 February 2026

New Malden Tennis Squash & Badminton Club

Minutes for Management Meeting: 25 February 2026

Apologies for Absence: Toni Horidyski, Ash Khan

Present : Brian Croad, Nick Martin, Mohmud Mohamed, Scott Scarrow, Paul Impey, Andy Rickman,

In Attendance: N/A

1. Minutes of Previous Meeting: 21 January 2026 Minutes were approved.

2. Membership: membership figures as of 18 January 2026

Category	Current Total	Change From Last Month
Total members	1030	+11
Paying members	982	+11
Badminton	52	-1
Gym	195	+3
Gym Founders	19	+1
Juniors	123	-5
Social	102	+1
Squash	134	+5
Tennis	115	-1
Family	86	0
Full membership	16	0
Senior full membership	38	0
16-25 full membership	13	+1
Pickleball	68	+6
Combined rackets	8	+1
Minority Groups not included Above	61	N/A yet

3. Matters Arising:

Squash coaching – SS reported that the coach had responded to the initial proposal for amending the coaching, This response has been forwarded to the GY for comments, but there has been no response from GY despite being chased twice. SS proposes that we proceed with offering two approaches – either we pay the coaches and take all the receipts from people being coached, or the coaches pay for courts used and non- members attending. . Action: SS to put together proposal for agreement at next meeting.

Tennis court booking system changes – done.

Tennis contract with Paul Ryan – AR to discuss with Paul before next meeting, and ask for any comments. Action – AR.

Code of conduct – all members have been given a copy as part of a newsletter, but SS to arrange for a copy to be put up in the clubhouse. Action – SS.

4. Finance:

MM reported that the club had £74k in the club account, and £151k in reserves, and the outstanding loan was £52.66k.

MM reported that the draft accounts have not yet been sent to Zgroup by Paperchase, but they were looking to do so by the end of the week.

MM reported that the P&L account for the first 3 months of this financial year indicate a surplus for this year.

5. Management & Club Matters:

Land sale – We are still negotiating but we can confirm that Concept Developements together with their new partner developer and two financial ‘backers’ have confirmed the money has been agreed by the bank subject to a few technical additions applied to the contract for bank purposes. These are normal procedure and we are confident we can complete the deal in the next week or so.

Mobile Phone Mast – The mast operator has not responded to the letter sent by the club, stating that the contract was not a tenancy contract and it is due to expire next June. SS has emailed the independent agency that had contacted the club, but not yet received a response. Action: SS to telephone the TIPS company to ask for advice.

Fire Risk Assessment – NM to provide the account number to use when contacting the monitoring service. SS has purchased spare break glasses and break glass keys for use in fire alarm testing. NM/SS to discuss a fire alarm testing regime with Ray Harper. Action – NM and SS.

Non member coaching – SS has produced an option proposal, and has provided to BC and NM to provide missing data. This proposal (once completed) to be circulated before next meeting, for discussion at the meeting. Action: BC/NM

Formal complaint received – SS reported that the gym member that was subject to the complaint has now had his membership terminated. SS and AR subsequent to the termination met with the member and his carer to explain the decision and provide an opportunity for the member to ask for the decision to be reversed. It was agreed that this request be considered at this meeting; this request was considered by the committee members, but was rejected unanimously.

Banning of a member – BC reported the behaviour of a member the previous Saturday, whereby the member violated the club's code of conduct and exhibited extremely aggressive behaviour.. He had also Threatened a member of staff. After being asked by the chairman to leave, he refused to do so in an aggressive and threatening manner. This resulted in BC having to instruct the member that he was therefore banned from entering the club forthwith. BC reported that the evidence was available on the club's CCTV system. The committee agreed unanimously that the action taken was appropriate to the situation, and SS will write to the member to provide a formal confirmation of the banning. Action – SS

6. Tennis:

Tennis lights- lamps still to be replaced.

AR reported that new nets had been fitted to courts 1-4.

AR reported that the tennis section committee was meeting next week.

7. Squash:

Nothing to report..

8. Badminton

BC reported that the annual tournament was being arranged for May

9. Gym

NM reported that the cover of one bench was cracking, and he was arranging for a repair to be done. Action – NM.

10. Pickleball:

MM reported he was arranging for pball members to join two apps for pball, to develop members and the service that the club provides to pball members.that the drill sessions were working well, and introducing new members to the club.

MM reported that the Saturday sessions were due to start in April on a monthly basis, with an initial cost per person of £12.50 (inc of refreshme

11. Business Plan .

SS presented current position. Once the land sale has completed a newsletter will be sent out, confirming the land sale. Included in the newsletter will be a request for members to email SS for suggestions on how the club could be improved – this would include not just physical improvements, but any service or non-physical improvements. SS will then arrange for the suggestions to be collated and use as part of the business plan workshop that will be the next stage

DONM : 25/3/26.

Brian Croad

Chairman

31/03/2026