Management Committee Meeting Held 25 March 2026 Minutes

New Malden Tennis Squash & Badminton Club

Minutes for Management Meeting: 25 March 2026

Apologies for Absence: Toni Horidyski, Ash Khan, Mohmud Mohamed

Present: Brian Croad, Nick Martin, Scott Scarrow, Andy Rickman,

I n Attendance: Stefan Clarke,

The number of committee members at this meeting were insufficient to make the meeting quorate (in line with the club's constitution). Therefore, approval of a further committee member is required in writing before any actions agreed at the meeting are progressed.

1. Minutes of Previous Meeting: 25th February 2026 were distributed and approved

2. Membership: membership figures as of 22/03/2026

Category	Current Total	Change From Last Month
Total members	1043	+13
Paying members	995	+13
Badminton	52	0
Combined rackets	8	0
Family	86	0
16-25 full membership	12	-1
Full membership	16	0
Senior full membership	39	+1
Gym	203	+8
Gym Founders	19	0
Juniors	125	+2
Pickleball	69	+1
Social	102	0
Squash	130	-4
Tennis	121	+6
Minority Groups not included Above	61	0

3. Matters Arising from previous meeting:

Squash coaching – This issue was discussed. There has been no response from the squash chair, It was agreed that squash coaching to be treated similarly to tennis coaching, whereby non-members attending group coaching would be allowed a maximum of 6 coaching sessions; after that, they will need to become a member of the club. Social squash, racketball and open squash sessions currently organised by the coaches to be reviewed. Court costs for coaching to be agreed by the finance committee. SS to write to squash coaches with a draft contract for them to agree.

Tennis contract with Paul Ryan: AR has discussed this with Paul, who is receptive to the proposed contract. This contract, and the contract with Dave Clarke to be signed once the squash coaching agreement has been finally addressed.

Code of conduct – SS to arrange for a copy to be put up in the clubhouse. Action – done.

4: Finance: MM reported that the club had £71k in the club current account, and £151k, in the main account plus £1,491k in interest-bearing accounts. There is no longer an outstanding loan (squash courts) as the mortgage has been redeemed at a cost of £52,699.74

5. Management & Club Matters:

Land Sale Update The sale of Land is finally complete and members have been notified by newsletter. The Final sale sum was £1,540,500 outstanding monies were transferred to our solicitor on 10th March last and following the redemption of our mortgage and the registration of the land to the new owner, the onies were transferred to our Barclays bank account on Wednesday 18th March.

BC reported that the land agent had asked whether the club was prepared to cover his costs, as the developer appears unable to pay those; all agreed that the club would not agree to helping with land agents lost fees.

Mobile Phone mast update SS reported that the 2017 act had skewed the balance of powers in mobile phone masts heavily towards the operators, so it was possible that the club might not be able to improve on the latest offer from the current operator. BC, NM and SS will look to contact alternative operators tomorrow for advice and possible alternative s to the current operator. Action: BC, NM, SS to telephone the TIPS company to ask for advice.

Non member coaching – SS presented the option proposal for discussion, It was agreed that coaches paid by the club would be treated separately, that 1-1 coaching could be given to non-members, and that non-members attending group coaching could only attend a maximum of 6 sessions.

Fire risk assessment : NM to meet with Ray Harper to compile a plan to address the actions in the FRA. Action – NM.

Formal complaint against a Club member regarding Aggressive behaviour and abuse of a staff member : The member in question has not made an appeal against his ban and his membership has therefore been terminated.

6. Tennis: Tennis lights- lamps still to be replaced on all courts.AR reported that the annual tournament was being organised. Furthermore, a mixed doubles tournament was being arranged for the 6th June.

7. Squash: Nothing to report..

8. Badminton: Nothing to report..

9. Gym NM reported that Jack no longer cleans the gym equipment. The cleaners will be asked if they can include this as part of their regime. . Action – NM/BC.

10. Pickleball: SS reported that MM was looking to introduce a second social session on Thursdays. This will be progressed when MM returns.

11. Business Plan. SS presented current position. Now that the land sale has been completed, the business and development plans can move forward. SS to compile a questionnaire for all members and staff for suggestions on all aspects of the club. Once this has been issued and the responses collated, there will be a meeting for all members to discuss the proposals received and for any further proposals, SS will hold one or more workshops to produce a prioritised list of proposals for the committee to approve. The approved proposals will form the core of the business plan. SC suggested that SS contract Phil Twin to organise the issuing of the questionnaire to all members and staff. Action SS to prepare questionnaire.

Some of these suggestions will include development of the club's structures, which will then form the basis of the development plan.

It was agreed that the committee would carry out a number of immediate actions that are needed before compilation of the development plan (eg lights on the tennis courts, maintenance actions, club signage, potholes, improving the club frontage etc).

AoB:

1) The matter of a tennis member coaching privately on the tennis courts in the hours before the courts were open and staff were on the premises was discusses. BC reported that he had looked at cctv cameras showing all courts for 7:30am (Staff on premises by 8:00am and too dark at 6:00am) and the nobody was seen on the courts at that time for previous month. More evidence required

DoNM: 22/04/2026

Brian Croad

Chairman

12/04/2026