Management Meeting for 21st August 2024

NMTSB Club

Minutes for Management Meeting 21 August 2024

Those Present

Brian Croad (chair), Ash Khan, Sarah Tuckey, Scott Scarrow, MohmudMahamed, Nick Martin, Andrew Rickman, Toni Horodyski, Paul Impey, Gavin Young,

In attendance : Stefan Clarke, Laura Nunney

Apologies

None

Minutes of previous meeting

Minutes had been distributed prior to the meeting, and were adopted at the meeting.

Matters Arising From Previous Meeting

Land Sale – BC reported that a surveyor had been appointed to carry out a survey and valuation, in order to provide an estimate of the cost of developing the site and the final value of the site. This will then help us to determine whether there should be a variation to the original value offered by the developer, and what that variation might amount to. The surveyor has already made an initial visit to the club and is likely to return for a more detailed survey. The final report is expected within 3 weeks.

BC reminded all that the S106 agreement was still to be signed.

Club licence – AR reported that a date had been set for the 10th September for an initial meeting in court to appeal the refusal of the licence. This meeting is intended to confirm that both the club and the council are in a position to present their cases.

The Council may approach us with an offer of a club license with some conditions so as to avoid the appeal court case.

Current Membership

944 active (an increase of 11 in the past month)

897 paid

Finance

MM reported that he and Nick were starting to pull together the reports and financial information to support the upcoming audit. The club currently has around £89,000 in its current account, £138,000 reserves, and a loan of £84,000. MM reported that he anticipated that the club was expected to make a surplus of around £35,000 before tax.

SS reported that he had signed the offer from SSE for a 2 year contract for electricity. This was expected to reduce the annual cost by around £30,000. SS reported that fuel pricing was uncertain, but that prices were very unlikely to drop significantly during this period, but could well increase, so the 2 year deal was a good offer.

NM to review the club's insurance cover, to determine whether it is for a members-only cover, or for guests as well. Action NM to review.

Club Issues

BC reported that the rescinding of the membership of a club member (discussed at the previous meeting) had been carried out and the member had accepted this.

SS reported that the issue of a formalised code of conduct for all members of the club and guests was yet to be started. A code to be compiled and brought to the committee for approval. Action SS, NM to compile the code

Following a recent incident on the tennis courts (which ended well), it was agreed to move the defibrillator from its current location to the shelf next to the bar so that it was more visible. Action NM to arrange.

NM reported that the air conditioning systems were to be serviced on the 22nd August.

Tennis Section Report

AR also reported that another A3 open tournament had been arranged for Saturday 31st August. The club will receive receipts for booking 4 courts for the whole day and custom at the bar, and will hopefully receive publicity and visibility from the general public.

Squash Section Report

GY reported that a meeting was being arranged with the squash coaches to start the process of formalising an arrangement with the club. Action GY to arrange meeting

Badminton Section Report

AK reported that the section was planning to put another team into the leagues – a hybrid team.

Pickleball

– NM reported that two events had now been held at the club, both organised by the London Pickleball Association. The club had received £600 for use of our facilities, plus custom for the bar, and 7 new members had joined as a result.

Pickleball membership is currently £70 as an introductory offer. This will be reviewed in order to bring it in line with other forms of membership. There is currently one social session on a Tuesday afternoon, plus a beginners coaching session which is running for 4 weeks.

NM reported that there were still a few minor problems with booking pickleball through mycourts, which he was working with or IT support to resolve. NM to resolve booking issues.

Gym Section Report

ST reported that she is looking to formalise arrangements for cleaning the gym; this is currently being done on an ad-hoc basis. ST will put together a short schedule for daily cleaning and provide that so that it can be part of the tasks done by the bar staff. ST to compile schedule.

NM reported that the gym equipment (but not spin bikes) were to be serviced on the 28th August.

BC reported briefly on the meeting with the gym trainer. The meeting had been arranged without the need for an email to be sent to her., as had been agreed at the previous meeting. There was no meaningful progress from the meeting, so ST to prepare a proposal for a weekly schedule for classes, pricing, and all related arrangements for approval by the committee and then subsequent discussion with the gym trainer. Action ST to prepare proposal.

ST to prepare a proposal for 2-3 sessions a week specifically for young adults in the gym, proposing when these sessions would be (so as not to impact on other users), the cost, and paying for a coach. Action ST to prepare proposal.

Snooker Section

PI reported that the annual snooker tournament was being held in September.

Health & Safety

None discussed.

Marketing

Stefan to set up a Whatsapp group for the committee. The intention being to use this for day-day discussions that did not need to be retained. Any issues that needed a record must continue to be done through email. Action SC to set up the WA group.

DONM

Wednesday 18th September.

Brian Croad

Chairman

28/09/2024